In this temporary role, you will manage a wide range of administrative tasks. Your proactive mindset will ensure that all aspects of the business run smoothly, creating a welcoming and efficient workspace for everyone.
About the Role:
- If you enjoy taking on diverse responsibilities, we want to hear from you!
- This is a short-term temporary assignment, starting ASAP, based in Auckland Central.
- Provide comprehensive administrative support
- Accurately enter invoices into our accounting system, ensuring timely processing
- Maintain and tidy up communal areas
- Act as the first point of contact for visitors
- Managing calendar schedules and room bookings
- Coordinate catering and setup for meetings and events
- Manage relationships with suppliers
- Oversee maintenance requests and liaise with service providers for timely resolution
- Handle travel arrangements, including flights, rental cars, and accommodations
- Plan and execute client and staff events, ensuring they are well-organized and successful
- Manage documentation and filing systems to maintain efficient information flow
- Assist with IT-related requests by troubleshooting basic issues or coordinating support with third-party providers
- Perform credit card expense reconciliation
- Organize Board meetings, managing calendars and assisting with the preparation and distribution of materials
- Support the onboarding process for new employees
About You:
- Previous Office Manager/Office Coordinator experience
- Good time management skills
- Good communication and interpersonal skills
- Proficiency in using MS Office tools and is confident in learning new systems
- Excellent attention to detail
Apply Now!
To find out more, please get in touch with Karina Morelli on +64 27 601 1799 for a confidential chat.
To apply for this vacancy you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.
At the appropriate stage we will request your references, we ask that you do not include them on your CV when applying.
At Tribe we have our guiding light to show us the way. We bring our whole selves to work. We encourage inclusion in every single interaction. We genuinely care about people and are curious about their stories. We celebrate all points of view. We will help you find your tribe, the same way we have. We’re all on a journey together so come along…