About the Company:
Our client, a trusted consultancy in the infrastructure and construction sector, is looking for a confident and organised Office Coordinator to join their Auckland team for a 12-month maternity cover.
You’ll be the go-to person for keeping the office running smoothly - from greeting visitors and coordinating travel, to managing office operations and supporting events.
Alongside variety, you’ll enjoy five weeks of annual leave, a 4% KiwiSaver contribution, and a $200 wellness benefit, plus monthly social events, Friday drinks, and a friendly, team-focused culture.
About the Role:
Reporting to the Executive Assistant, this full-time, Monday–Friday role sits front of house and covers all aspects of office coordination. You’ll be the welcoming face of the business while keeping the office running smoothly.
Key Responsibilities:
- Front-of-house & reception - Welcome visitors, answer and direct calls, manage meeting room bookings, and ensure reception and client-facing spaces are tidy and professional.
- Office & facilities management - Keep the office, kitchens, and bathrooms stocked and organised, coordinate cleaning and maintenance, manage office supplies (including PPE), and maintain company vehicles’ licensing, WOF, and servicing.
- Travel & event coordination - Book flights, accommodation, and car rental - maintain travel registers; arrange training sessions (including SiteSafe records); and coordinate internal events, catering, and social activities.
- Administration & document management - Prepare and format documents, presentations, and reports; schedule meetings; take accurate minutes; process mail; and manage incoming/outgoing deliveries.
- Financial & systems support - Process and code invoices, expenses, and corporate card spend - maintain administrative manuals and use internal systems.
- Cross-team support - Provide administrative assistance to HR, marketing, finance, and leadership teams, contribute to health and safety compliance, and undertake ad-hoc projects as required.
About You:
- 2–3 years’ experience in similar role in a fast-paced office environment
- Strong attention to detail and accuracy, with exceptional organisational and multitasking skills
- Confident, friendly, and able to build rapport with people at all levels
- Proactive and self-sufficient, comfortable working autonomously while being a team player.
- Tech-savvy - proficient with Microsoft Office 365 and solid IT skills for basic troubleshooting
- Holds a full, clean driver’s licence
Apply Now!
Due to the high volume of applications, we ask that you apply for the role through this ad directly to ensure your full application is reviewed and all candidates receive a timely response. If you have any pressing questions, please reach out to Sarah on +64 272 210 767.
To apply for this vacancy you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.
At the appropriate stage we will request your references, we ask that you do not include them on your CV when applying.
At Tribe we have our guiding light to show us the way. We bring our whole selves to work. We encourage inclusion in every single interaction. We genuinely care about people and are curious about their stories. We celebrate all points of view. We will help you find your tribe, the same way we have. We’re all on a journey together so come along…