StaplesVR is a leading provider of immersive VR/AR training solutions for defence, aerospace, space, and heavy industry. Using high-quality 3D imaging and film-level VR/AR development, they partner with global organisations - including the NZ Defence Force, NASA Ames, and top airlines - to deliver training that improves safety, efficiency, and workforce performance.
As StaplesVR prepares for its Series A capital raise, they’re strengthening their operations to support growth across international markets. The Office Manager will be a key part of this, ensuring smooth operations across finance, health and safety, and corporate administration.
About the Opportunity
The Office Manager ensures the smooth, efficient, and compliant operation of StaplesVR and subsidiaries Auckland head office and administrative functions. The role spans finance, HR, health and safety, governance, and communications - supporting the CEO and broader leadership team to maintain operational rigour and a high-performing, values-driven culture.
- Oversee finance and payroll operations including AP/AR, reconciliations, subsidiary entities, budgeting, and cashflow tracking
- Coordinate payroll processing and ensure compliance with NZ employment and tax legislation
- Manage supplier contracts, invoicing, expense approvals, and delegated financial authorities
- Ensure seamless office operations including facilities, IT coordination, security, and asset/equipment registers
- Support HR coordination including onboarding, employee records, leave management, performance cycles, and wellbeing initiatives
- Manage health, safety, and compliance including hazard registers, incident reporting, and facility compliance requirements
- Provide governance and executive support including board coordination, minutes, statutory filings, and CEO/leadership administration (diary, travel, vendors)
What You’ll Bring
- Previous experience in an Office Manager role, ideally within a start-up/SME with experience in accounts
- Proven ability to manage office operations, with payroll experience desirable
- Strong organisational and multitasking skills, with high attention to detail
- Excellent interpersonal and communication skills, with the ability to support stakeholders at all levels
- Experience supporting SLT and/or board functions, including meeting coordination and minute-taking (desired)
- Proficiency in Microsoft 365, Xero (or equivalent), and HRIS/payroll systems such as Smartly (desired)
- Sound understanding of NZ employment, tax, and health & safety compliance, with ability to thrive in a fast-paced environment
Next Steps?
Here at Tribe, we’re currently experiencing a very high volume of applications, so it may take us a little longer than usual to get back to you.
To make sure we can continue supporting both candidates and clients to the highest standard, we kindly ask that all expressions of interest are submitted via this advert. This helps ensure your details reach the right consultant quickly, and we’ll be in touch as soon as possible.
If you have any specific questions, please don’t hesitate to contact Sarah Lewis on 027 221 0767 for a confidential chat.
To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.
At the appropriate stage we will request your references, we ask that you do not include them on your CV when applying.
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