About the Opportunity
We're seeking a permanent, full-time Workplace Coordinator to join Tribe's Wellington office, reporting to the General Manager. You'll be the heartbeat of the office — keeping things running smoothly while supporting consultants, clients, candidates, and visitors.
- Be the face of the Wellington office, ensuring a professional and warm experience from the moment people arrive.
- Keep the office running day-to-day, managing supplies, facilities, H&S compliance, and travel coordination.
- Provide diary, email, and administrative support to the GM and Consultants, including meeting preparation and document production.
- Support consultants with Bullhorn CRM adherence and recruitment administration including CV formatting, references, and candidate correspondence.
What You'll Bring
You'll bring genuine warmth and professionalism to everything you do — whether welcoming a visitor, supporting a consultant on a deadline, or keeping the office ticking along behind the scenes. You take pride in doing things well, manage your own priorities without needing to be chased, and bring positive energy to the team around you.
You'll have a background in recruitment administration, office coordination, executive support, or workplace operations, with strong attention to detail and clear, considered communication. You're curious about technology including AI, and comfortable owning your role with confidence in a smaller, close-knit office environment. Experience with Microsoft Office and CRM systems is important — Bullhorn familiarity a bonus.
What's on Offer
- A fun, values-driven and inclusive environment where wellbeing and flexibility are genuinely supported
- Additional 'MY DAY' leave every quarter
- Your birthday off
- Market-leading tools and technology
Next Steps?
To keep things simple, we ask that all applications are submitted through this advert. We’ll review applications as they come in and be in touch.
For any questions give Cathi Thomson a call and quote Job ID: 17637 for a confidential chat.
To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.
At the appropriate stage we will request your references, we ask that you do not include them on your CV when applying.
Tribe is a group of specialist teams, each of who truly understand their world, and together they partner to understand yours. Whether you’re looking for your next opportunity or recruiting, we’re all about bringing people together for a shared purpose. Find your people.